The Cheatham County Board of Education met in regular session Monday night.
Dr. Stan Curtis and the board recognized the emergency responders and others who helped out when Cheatham County Schools went into lockdown on October 3rd. They were each named and presented with certificates. For a complete list check out our website, SCAdvocate.com
Sarah Hardee of the Accounting Firm Patterson Hardee and Ballentine presented the board for a summary of their most recent audit. “The audit went very well this year”, she said and added that although there were some findings, they were far fewer than in the past. She commended Dr. Curtis and staff for the efforts they have made, and pointed out that about half of the findings have already been addressed.
In old business the board approved 5 policy revisions on second reading. The policies concern: 1.407 open records requests; #2.804 Expenses and Reimbursements; #4.606 Graduation Activities; 3.208 Facilities Planning Policy; and 2.4001 Returned Check Policy. The board’s policies are available on their website, https://www.cheathamcountyschools.net.
In new business HMS Principal Winstead requested permission for approximately 40 band students, 1 teacher, and 60 parents to participate in Holiday World & Splashin’ Safari Music Festival in Santa Claus, IN. The event will be held in May and the group was planning to travel on 2 chartered buses. 6th District Rep. Brian Chase made the motion to approve, Ted Williamson seconded. Dianne Proffitt stated that the board had discussed last year that these types of trips would not be approved unless the competition would move the band or athletic team forward in competition. She added that the itinerary shows that the band would only play for 15 – 20 minutes, and would spend the rest of the time in the park. She added that there are several in state colleges that have similar music competitions. Chase pointed out that the event was on a Saturday, and that it wasn’t going to cost “the school system a dime”, adding “I don’t understand the reasoning behind being against it”. Board Director said that the trip does not meet board guidelines or procedures. The trip was not approved.
Also approved on first reading was an Accounting for Athletics Policy, 2.704. The policy states: Although athletic programs may benefit the welfare of the student body, money raised from organized athletic programs is generally restricted for the use of the athletic program. A separate accounting of the money raised by school athletics will be maintained. An organized athletic program must be accounted for in the restricted funds of the school.
A separate account shall be established for each individual sport. No individual sport may incur a deficit account balance. The activity for each separate account must be reporting in the school’s audited financial statements. The principal shall designate the coach or another individual as the sponsor of each account.
Reference: Tennessee Internal School Uniform Accounting Policy Manual, Pages 4-2 and 4-3
The Cheatham County Board of Education meets the first Monday of each month at 7p.m. in the Board Annex building on Elizabeth St. in Ashland City.